How To Send A Certified Letter

  • 3 min read

If you are going through a court-ordered title process, you may be required to send a notice to the registered owner of a vehicle using certified mail through USPS. This process can seem daunting, but it is actually quite simple if you follow a few key steps. This blog post will explain how to send a certified letter through USPS.

Step 1: Prepare Your Letter

Before you can send a certified letter, you need to prepare your letter. Write your letter and place it in an envelope. Ensure to include the recipient’s name and address and your return address. If you are sending a notice for a court-ordered title process, ensure to have all the required information and language outlined by the court.

Step 2: Fill Out the Certified Mail Form

To send a certified letter, you must fill out a Certified Mail form. You can obtain this form by visiting your local post office or downloading it from the USPS website. On the form, you will need to provide your name and address, the recipient’s name and address, and the mail class and services you want to use. If you want a return receipt, make sure to indicate this on the form. If you’re going through the court-ordered title process, you will need to request a return receipt. 

Step 3: Pay for Your Postage

The cost of sending a certified letter through USPS will depend on the weight of your letter and the distance it will be traveling. You can pay for your postage and Certified Mail fee online, at the post office, or by calling your local post office.

Step 4: Get a Certified Mail Receipt

Once you have paid for your postage and filled out the Certified Mail form, the post office will give you a receipt with a unique tracking number. Make sure to keep this receipt in a safe place, as you will need it to track the delivery of your letter and deliverability status.

Step 5: Send Your Letter

Take your letter to the post office and give it to the clerk. They will affix the Certified Mail label and provide you with the return receipt (if you requested it). Make sure to keep a copy of your letter for your records. Remember, the court-ordered title process always requires a return receipt for filing. 

Step 6: Track Your Letter

You can use the tracking number on your receipt to track the delivery status of your letter. Once your letter is delivered, USPS will send you the return receipt as proof of delivery. If the letter is not delivered, USPS will respond accordingly with the reasoning and documentation.

Sending a certified letter through USPS may seem intimidating, but it is straightforward. By following these steps, you can ensure that your letter is sent via Certified Mail and that you have proof of delivery. If you have any questions or concerns about sending a certified letter, don’t hesitate to contact your local post office for assistance.

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